Theatrical companies in schools and the community are a part of the group that helps spread performing arts to the society. They may not be a big theatre company, but their activities generate valuable records that serve as proof of the significant work they put in each production.
Maintaining your records in an organized and systematized way will preserve them. It will allow the people in your company and other researchers to have a way to access documents that record your theatre’s history. This process is the first step in building a collection for your theatrical company.
Having an archival system in place will also help you to sort through all the things you have accumulated. It could be old costumes in your stock room or piles of scripts that are collecting dust. These are some of the materials that you could preserve to record and showcase your history.
Here are some of the advantages of an archiving program for your theatre company.
Save time and Money
Having a system of archiving your important documents will provide ease to anyone in your organization. Imagine the simple task of finding an old photograph from your previous performances could be a tedious task if you do not organize them.
You can also save money because you will have an inventory of what you have. If you need anything, you can just check your list of props or costumes.
Discover relevant documents and artifacts
Your stockroom may look like a dump site right now. It is easy just to throw things away, but you do not know that a treasure might be among the clutter.
Cleaning and sorting through your existing materials could just be a one-time event as long as you keep an archiving procedure in place. This practice of archiving can also help you decide which ones to throw and which ones to keep.
Without a proper system, you may neglect the things that could add value to your theatre company’s history.
Care for People
Having an archiving program will help your people do their jobs better. People working in your theatre, old and new, will have access to the archive to get the information they need.
Imagine the burden of the people in your company to keep track of the things you have without a system in place. What if the individual in charge of keeping things in “proper” order decides to leave? It will be a nightmare! In addition, outsiders such as researchers or theatre patrons would appreciate if they can have easy access to information to support your company.